Stop being
the bottleneck
of your agency.
A done-for-you operating system for content agency founders who've outgrown spreadsheets but aren't ready to hire an ops manager. Sales, onboarding, fulfillment, invoicing, and client portals — built and automated in Notion, mapped to your workflow, replacing the 10 disconnected tools you're juggling today. Up and running in 4 weeks.
See it in motion.
The full client journey — end to end.
You built the agency.
Now you're the bottleneck running it.
Run a $500K agency
on the operations of a
$5M one. One workspace.
Every system runs without you.
A complete operating system.
Built around your
workflow — not a template.
The Content Agency OS is a done-for-you workspace built in Notion, automated end-to-end, and custom-mapped to how your specific agency operates. Lead → onboarding → contract → invoice → project creation → client portal access — all triggered automatically.
I build it. I install it. I train your team on it. You run your agency from it — without being the bottleneck.
Not a template. Not a course.
A real operating system, delivered in 4 weeks. Your workflows, your client stages, your team structure, your automations — replacing the 10 disconnected tools you're juggling today.
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Onboard clients in < 1 hour Instead of 2–3 days of your time per client. End-to-end, automated.
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10+ hours/week back Founder operational drag, gone. Every system runs without you in the middle.
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5+ extra retainers without hiring Take on more clients without adding an ops manager or more chaos.
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One source of truth Replaces 10 disconnected tools. CRM, onboarding, fulfillment, portals, invoicing, reporting.
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Up & running in 4 weeks Process map in 72 hours. Full build in 4 weeks. 60 days of support after launch.
Six modules.
Fully connected. One workspace.
Sales pipeline that runs itself.
Leads in, deals tracked, status visible. Cal.com bookings land in the pipeline automatically. No more "where did that lead go?"
Onboard a new client in < 1 hour.
Intake form, contract, brand assets, kickoff doc, Stripe invoice — fire automatically the moment a deal closes. Down from 2–3 days.
Project fulfillment
Briefs, drafts, approvals, revisions, publishing — and who owns what. Every piece of content, every stage, every team member.
Client portals
Deliverables, approvals, upcoming content, and invoices — visible to clients without email. They stop chasing you.
Invoicing & payments
Stripe connected. Invoices fire automatically on project creation. Payment confirmations notify Slack and update the CRM.
The founder's operating dashboard.
Pipeline health, cash flow, project status, team capacity — in one view. The dashboard that tells you whether you can take on the next retainer without breaking the agency.
End-to-end automation suite.
Lead → onboarding → contract → invoice → project creation → client portal access — all triggered automatically. The agency stops running through your inbox.
Adoption kit + done-for-you migration.
Written SOPs + recorded training videos for every module, we migrate your active clients and pipeline into the new system, and a 30-day implementation guarantee — so the system actually gets used.
What changes when the system goes live.
Before · You're the bottleneck
- —Every new client costs you 2–3 days of onboarding work.
- —Your week is 10+ hours of operational drag you never planned for.
- —10+ disconnected tools. A spreadsheet that's lying to you.
- —Invoicing is late, manual, or forgotten. Cash flow is guesswork.
- —Clients email asking "any update?" — you scramble to reply.
- —Taking on 5 more retainers would break the whole operation.
After · Day 28 onward
- →New client onboarded in < 1 hour. End to end. Automated.
- →10+ hours/week back. Every system runs without you in the middle.
- →One workspace. One source of truth. The 10 tools are gone.
- →Invoices fire automatically. Stripe handles payment. Slack confirms it.
- →Clients check their portal. They stop emailing for updates.
- →Capacity for 5+ more retainers — without hiring an ops manager.
The proof — in their words.
Workflow optimisation that genuinely improved day-to-day operations.
Working with Simo was a really great experience. He's incredibly knowledgeable when it comes to Notion — there's pretty much nothing he can't figure out. What stood out most was the speed he worked at and how well he communicated with both me and my team throughout. He helped set up client portals and refined our internal workflows, which has genuinely improved how we operate day-to-day. He's been super helpful, easy to work with, and always quick to respond. I'd highly recommend him to anyone looking to optimise their Notion setup and streamline their processes.
Exceptional Notion expertise with outstanding strategic vision.
Simo was an outstanding partner in building our production, project, and finance tracking system in Notion. Beyond his deep expertise with Notion, what truly sets him apart is his ability to think far ahead and anticipate challenges before they arise — like a chess master planning ten moves ahead. Thanks to his strategic mindset, we were able to get a highly efficient and fully operational system from the very first delivery, without going through endless, time-consuming iterations.
Exactly what a small business back-office should be.
I hired Simo to build a custom Notion-based back-office operating system for my two businesses: a workforce solutions consultancy and a consulting brokerage. The scope was significant — a relational database architecture covering client management, contractor management, recruiting, contracts, and engagement-level profitability tracking, with Make.com automations, PandaDoc integration, and a Cal.com scheduling layer. What set this engagement apart was his ability to translate complex operational workflows into a clean, maintainable system, and to do it in a way that I, as a non-technical business owner, could actually understand and own afterward.
Our company dashboard — immediately useful.
He did an excellent job building our Notion dashboard for Impact Acoustic here in Serbia. The system is extremely well organized and immediately useful for our daily operations. What impressed me most was his ability to understand the business logic behind our workflows and translate it into a clean and functional Notion system. Highly recommended.
Custom agency dashboard, exactly right.
Simo did a great job creating a custom dashboard for me to run my media production agency. I was able to work inside of it for a few weeks, and he made the final changes to really make it feel perfect for what I needed. I'd highly recommend him.
Exceeded expectation — he did all the heavy lifting.
Simo did an amazing job helping me design my Notion page. Notion is a very powerful tool but at times it can get overwhelming for me. Reached out to Simo to simplify the process. He did all the heavy lifting, which left me room to actually work. Highly recommend.
From booked call to live system — in four steps.
Discovery call
Free 20-min call. We confirm fit, scope, and timeline. Zero pressure — if it's not right we'll tell you.
Process map in 72 hours
Deep audit of your current operations. Complete process map of your agency delivered within 72 hours of kickoff.
Build & automate
Six modules built. End-to-end automation wired in: lead → onboarding → contract → invoice → project → portal.
Train & launch
Two 1:1 implementation calls. Full Loom library. Then 60 days of support — and the 30-day implementation guarantee.
Guarantee
Your team uses the system —
or I don't stop working.
If your team isn't fully using the system 30 days after delivery — calls, Looms, custom adjustments — I keep working with you 1:1 at no extra cost until they are.
This isn't a vague outcome promise. It addresses the real fear: "I'll buy this and it'll sit unused." Measurable, deliverable, and on me to make happen.
The real objections —
answered directly.
Stop being the
bottleneck of
your own agency.
Book a Free Demo Call
↗
— Simo